Posts Tagged ‘Password management’

Security for the SMB (Small-Medium Sized Business)

Posted on: June 27th, 2018 by jiml | No Comments

According to a study conducted by VISA, 85% of data breaches occur at small businesses. This is no accident. The simple reasons are 1) there are a lot of small businesses and 2) small businesses are easier targets than large enterprises. Many small businesses are under a mistaken impression that they are safe because they are small. “Who would want to hack my small business?” they say. Security by obscurity, as it is called, is a myth.

The fact of the matter is hackers often do not target your small business. They simply attack what is available to them. Many hacker tools work by inputting a range of IP addresses. These are public IP addresses that is the Internet-facing portion of a business. Hackers often do not know who is behind those IP addresses and therefore do not know if they are attacking the Pentagon or Joe’s Crab Shack. The tools return vulnerabilities that can be exploited at each address. Which entity do you think has more vulnerabilities presenting themselves, the Pentagon or Joe’s Crab Shack? As a generalization, small business does not have the same level of resources to spend on data security that large organizations have. This leaves them as targets to hackers looking for low hanging fruit to attack. Another analogy is the car thief in downtown Manhattan. If he sees a car with the club in the steering wheel, he is going to move on to an easier target as there are seemingly endless targets.

So, what can you do as a small business to protect yourself without breaking the bank? Here are some low-cost but effective ways to improve security:

1) Create stronger passwords. According to a Mastercard study, current hacker programs can crack a 6-digit password in about ten seconds. Stronger passwords are one of the most important things businesses can do for protection. Use password managers like LastPass and KeePass to help you manage those stronger passwords.

2) Lock your computer when you are away. If you have any sensitive data or PII (Personal Identifiable Information) such as credit card information, health information, social security numbers or other human resource data, you have an obligation to protect that data. Make sure your computer screen is locked or locks automatically when you are away.

3) Use encryption. Microsoft has a tool called BitLocker built-in to Windows 10 Professional so the data on your computer will be less likely to be stolen. Laptop users specifically should do this as they are far more likely to be stolen than desktops.

4) Educate your staff. Employee Awareness programs may soon be required for businesses storing protected data. Many scams can be pulled off without any actual breach of a businesses’ defenses. Hackers simply use social engineering to trick employees into giving up information or money.

5) Take security seriously. Many small businesses do not take the threats seriously enough…until a breach occurs. Breaches are costly on many levels and can be a death blow to a struggling business. The threats are real.

Need help improving security without breaking the bank? Call us at 888-600-4560, email us, or visit us on Facebook or Twitter.

Time to Change Your Password …or Is It?

Posted on: July 28th, 2017 by jiml | No Comments

The National Institute for Standards in Technology (NIST) released new guidelines for strong passwords. Past recommendations included having long passwords that mix in upper and lower-case characters, special characters and changing that password on a regular basis. This was a difficult proposition for many users who did not user any type of password manager. A person in today’s digital world needs to have so many passwords that it is nearly impossible to keep up strong passwords. The emergence of password management software like LastPass and KeePass helped alleviate some of those problems.

Not all passwords need to be created equally. For example, which account would be preferred a strong password on – your bank account or your Shutterfly account? Your email account or your magazine subscription account? For certain accounts, a strong password is imperative. There is just too much at risk if your account is compromised. Strong passwords are those that can help protect your account from the myriad of programs that hackers use to try and break into your account. Consider using a password checker to verify the password strength. Click here for one from LastPass.

Another example where passwords do not need to be created equally are accounts that you need to log into regularly vs. accounts you do not. As an example, Colden Company creates passwords for encryption keys for our customers for backup accounts. We use a program to randomly generate a 48-character password. An example might be “#$DfhlutyST^54*^&##Jllos)1^CHJuek*7SL,ko&^d5SKkw”. How would you like to have to type that in every day? It would not be feasible. But it is feasible for an account that is setup, used for backup but rarely needed to type in. It is very strong and long for protecting vital data.

Strong passwords are important to prevent hacking of your account, but equally important is to have a system of creating unique, strong password for your various accounts. The strongest password in the world is no help when Yahoo is hacked and your password is stolen. What many people fail to consider is that they may be using that same password for different services. As an example, you may not be that concerned if your Yahoo account is hacked but what if you are using those same credentials at your bank? Now is that a concern? The difficulty in maintaining and changing strong passwords so frequently presents a problem leading many people to reuse the same username/password combination at various sites. When one of those is compromised, they are all at risk.

This leads us back to the NIST password recommendations. In this year’s publication, NIST is loosening the complexity and duration standards. In other words, they don’t feel it is necessary to change your password every 90 days any more. It is more important to have a strong password with adequate length. The password length is an area where they have strengthened the recommendations. An example of long password is “Owl Eagle Horse Cow”. Here we have a twenty-character password (including spaces) that is easy to remember, lacks the complexity of special characters and has adequate length to protect against randomly generated password checkers. Now, in our opinion, it won’t be long before hackers adjust their practices as they always do, so we, at Colden, still recommend mixing in a special character or two for added protection.

Finally, there is the option for multi-factor authentication. Colden uses two-factor authentication (2FA) for any customer information. This means that a simple username and password combination does not get access to the information. A secondary and different authentication must be used, in our case a random number generator that is generated from Google Authenticator that changes every 30 seconds. These are tied to our accounts so we are notified of access attempts and means that even if our login and password credentials are stolen, hackers will not be able to access any customer information. Businesses should consider deploying this type of security for critical applications.

Is your business keeping up with changing guidelines? Give us a call at (888) 600-4560 or email us, or visit us on Facebook or Twitter.