Posts Tagged ‘Microsoft Office’

Microsoft Office 365

Posted on: April 25th, 2018 by jiml | No Comments

Microsoft Office is called a “productivity suite” for a reason. Some of the programs that comprise the Office Suite have been staples of business for many years, such as Word, Excel and Outlook among others. With today’s Microsoft Office you read about products like Yammer, Skype and Teams. Are these programs that can help your business productivity?

First, let’s be clear that not all of these programs are available with each subscription. Microsoft has been heavily touting it subscription-based versions of Office for some time. Those adverse to a monthly recurring cost won’t like a subscription model, but it does come with some key advantages. We have covered these in the past, so we will be brief here and focus on two key benefits.

1) A Microsoft Office 365 subscription is licensed to a user and allows up to five copies of that license to be used for different types of devices. (five computers, five tablets and five phones). That is a lot of copies of Office at no extra cost.
2) Upgrades and updates are included. When Microsoft releases Office 2019 next year (or likely late in 2018), you will be entitled to it as a subscription user instead of having to buy the licenses.

(Please be aware that Microsoft has advertised that Office 2019 will only be supported on Windows 10.)

The on-premise versions of Office (think traditional Office) will not include tools like Teams and Yammer. (Skype for Business is included). Microsoft is trying to incentivize the use of the Office 365 subscription even further by making the tools only available via the subscription model. Even among the subscription model, Office 365 Business does not contain licenses for these new tools and sticks to the traditional apps. Office 365 Premium contains the new tools at a higher price point. Click here to compare.

So, what is Yammer? Yammer is a social media platform for your business. Employees can post, make announcements and it has a look and feel like other notable social media platforms like Facebook.

How about Teams? Teams is a chat/Instant Messenger/conferencing platform that will likely cause Skype to be phased out by Microsoft. It has similar capabilities of Skype such as video conferencing but more robust and more integration capability.

Think your business can benefit from these tools or perhaps save money by using them? Even if you aren’t needing tools like Yammer and Teams, there are clear benefits to the subscription model of Office. Give us a call today to find out more and let our team of professionals help you decide the best path forward for your business.

Call us at 888-600-4560, email us, or visit us on Facebook or Twitter.

Options for Purchasing Microsoft Office Licensing

Posted on: January 30th, 2017 by jiml | No Comments

If you are a regular reader of our blog, you are already familiar with Microsoft Office 365. At its core, it is a cloud email solution. Microsoft Office licensing can be bundled with it, or even purchased as a standalone product without email should you already have an email solution you are pleased with. For now, Microsoft still allows customers to purchase Office licenses as you have in the past, with retail, volume, or OEM (Original Equipment Manufacturer) versions where you pay a one-time fee and are delivered that specific version of Microsoft Office. Let’s give you a quick description of these.

Retail: Retail or FPP (Full Packaged Product) licenses are licenses that might come in single-user or multi-user licenses and will have a license key specifically for those exact amount of licenses. A three-user license may be installed on three different computers, as an example.

Volume: Volume licensing is slightly more expensive, but allows a single key to be used across installations and allows licenses to be easily moved from machine to machine. Licenses can be added as needed to a volume license agreement.

OEM: OEM licenses are preloaded versions of Office that are installed on computers for sale by the manufacturer. Companies like Dell and HP pre-install OEM versions of Office that are tied to the computer. These licenses are the cheapest of the bunch but also the most limiting as the license will die with the computer it is tied to it.

Any of these methods may be the right method for your business depending on your individual needs. Today, Microsoft Office licensing can also by purchased using Microsoft Office 365 plans. At its core it is a software-as-a-service model or subscription-based pricing. Your business is charged a monthly or annual fee for the license. While this may not be appealing to some of you reading this, let me explain the advantages. The licenses are user-based licenses and can be installed on up to five devices. For example, I have a work laptop, a backup PC, and a tablet. I am utilizing the same Office license on all three devices. This results in savings for my situation over the traditional licenses.

Another major benefit is the ability to upgrade to newer versions without requiring any repurchasing of licenses. When Microsoft released Office 2016 in the fall of 2015, I simply upgraded my Office 2013 software on each device to the new version as I was ready. Patches and fixes are also made available continually and without any additional costs, so your software stays up-to-date, secure, and productive for you. After all, they don’t call Microsoft Office a productivity suite for nothing.

There are many ways and places to buy Office 365 licenses. No matter where you go, the pricing is dictated by Microsoft and should be the same. We encourage you to purchase through a registered Microsoft Partner, like Colden Company, who understands the different licensing options as well as what options are available for your business needs. There are many different Office 365 packages that include Office licenses, hosted and secure email, and even more tools to help your business.

Did you know that under certain circumstances you can short-change your license period by renewing before your old license expires? We have helped several customers who thought they were saving money by trying to navigate the Office 365 environment themselves only to discover the landscape is complex. Save your time and your money by partnering with an expert like Colden Company who can guide you through the process.Contact us today at (888) 600-4560, email us, or visit us on Facebook or Twitter.

Microsoft Releases Office 2016

Posted on: September 30th, 2015 by jiml | No Comments

Microsoft announced that Office 2016 is available as of September 2015. If you are an Office 365 user, your software will update automatically over a period of time as Microsoft rolls out the software to its user base. This is one of the major benefits of Office 365: no more buying Microsoft Office every few years if you have purchased one of the Office 365 subscriptions that include Office licensing.

Apple Mac OS X users will also enjoy Office 2016 as it provides a look and feel that will be more similar to the Windows versions. This is a nice improvement for Mac users.

For Windows users, which make up a large majority of Microsoft Office users, if you are worried about user productivity, the core functions of Office, like Excel, Word, PowerPoint and Outlook operate much in the same manner as in Office 2013 and even Office 2010. There should not be a major learning curve when upgrading to the new version. An important note is that Office 2016 does not support Exchange 2007, so it is important to know this before moving ahead.

There are some new features that we think you will like. Outlook users will like the improved performance and searching capabilities. Word users will now be able to collaborate on documents, meaning multiple users can modify a document simultaneously. This functionality has long been available in Google Docs but missing in Office. Office 2016 brings this functionality. Excel users will also have some new chart types to use.

Another benefit of Office 2016 is the Office software is available on a variety of mobile platforms (iPhone, iPad, Android phones, Android tablets, and Windows Phone) in addition to the aforementioned Mac and PC environments. An Office 365 subscription is required if you want to edit files with the mobile apps.

Visit our web site here and get your employees up-to-date on what is new in Office 2016 as shown below:

Web site pic

Need help determining if Office 2016 or Office 365 are right for your business? Call us at (888) 600-4560, email us, or see us on Facebook or Twitter and let our experts help your business choose the right productivity suite for your business.