Posts Tagged ‘cost-savings’

Colden Company Event – June 25, 2013 8:30 AM – 9:30 AM – “Save Money and Increase Profits with Technology”

Posted on: June 19th, 2013 by billp | No Comments

Pass the Word!

As a Colden Company Partner you recognize our commitment to customer service and the value of the services we provide in keeping your IT infrastructure up and running. The more you can concentrate on running your business and not worrying about IT issues, the more profitable the business will be.

Here is a chance for you to pass the word onto your friends and business associates, and also get a chance to earn something back in return. Colden Company will be holding a breakfast seminar titled “Save Money and Increase Profits with Technology” at the Southern Saratoga Chamber on June 25 at 8:30 am. This presentation will explain to your associates the ways that Colden Company can save their business money and increase their profits by reducing IT downtime, improving network efficiency and finding cost savings in hardware and software purchases. We work with companies and organizations of all sizes, so pass the word onto your friend, CPA, lawyer, dentist and the other people you do business with. We would love to spread the word!

How do you get something back for you? As you may know and many of you already benefit from, Colden Company has a referral program for such occasions. If one of the people you send to us signs up for services we will give you back some “Colden Cash.” You can apply your Colden Cash towards your bill.

“Save Money and Increase Profits with Technology”
June 25, 2013 8:30 AM – 9:30 AM
The Chamber of Southern Saratoga County
15 Park Ave. Suite 7 (Behind Shoppers World Plaza)
Clifton Park
Phone: (518) 371-7748

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Coffee and a light Breakfast will be served.
Drop in your business card for a chance to win Valley Cat tickets.

For more information or RSVP contact or call Gerry Freedman 518-885-2857 x 201.

Put Your Money Where It Counts

Posted on: April 30th, 2013 by jiml | No Comments

Technology in a business for the sake of technology is not an effective strategy. Technology should be used for only two things:

1)      Improve efficiency and other revenue generating tasks

2)      Reduce risks and other expense lowering tasks

Businesses can be more profitable only in these two manners – either increasing revenue or decreasing costs.  A lot of technology advertising is focused on the first point and perhaps rightfully so.  Improvements in technology do bring efficiencies and opportunities for revenue generation.  The second point is perhaps of greater value.  A dollar saved has a greater impact on your bottom line because there is no assosciated cost to generating that dollar, consider savings a “force multiplier.” We will spend time talking about how thinking about your technology  differently can lower your expenses, so you can put your money where it counts!

Hardware and software expenses are a necessary evil in many cases.  Although you can mitigate some expenses with cloud computing, there still needs to be end points for users to work on.  One way to reduce costs is to buy in bulk.  If you are a small business, perhaps you do not have the opportunity to do so. In that scenario partnering with Colden Company Inc. can benefit your business.  Colden Company does larger volumes of equipment purchasing and is eligible for discounted pricing on desktops, laptops, network equipment, and software. Why not save on your next purchase?

Another method of saving is through the use of automation. Colden Company customers benefit from automated task to keep their technology environment running at peak efficiency and also reducing support costs. Colden Company uses technology to automate as much as practically possible on our clients’ networks with the idea of working toward networks that not only detect problems, but are programmed to respond and repair, thus lowering support costs. One common example is PCs that experience decreased performance over time due to file build up that require a support call to fix with other vendors. The use of automation to prune that file build up can improve the performance, reduce the frequency of support calls, freeing up money so you can put your money where it counts!

A third way to reduce costs is by planning.  Colden Company distinguishes itself from the competition by providing a variety of planning services such as our life cycle planning process. This process allows our customers to plan ahead and budget for expenses while making qualified decisions about their infrastructure.  For example, a business may have a policy to renew the hardware maintenance on the office desktops and laptops. That seems like a noble and well considered policy. At Colden Company Inc., our approach is different.  We do not advocate for such blanket policies.  Our advice is to determine which workstations (laptops and desktops) are deemed important and critical and which ones are unimportant.  The unimportant PCs do not need extended hardware maintenance agreements as long as there is a backup or spare PC that could fill its role without needing too much time and expense to transition it into a production role. The exercise of planning can yield savings in an example like this. Put your money where it counts!

Finally, as previously mentioned, cloud services can offer savings for businesses.  The use of hosted solutions can not only eliminate the upfront costs of server hardware but also pay dividend down the road with reduced maintenance, reduced power consumption, and reduced risk.  For example, Colden Company Inc is a supporter of email in the cloud. The stability of guaranteed uptime for such a critical communication method is just one of several reasons why email is the perfect application for the cloud. But did you also know that many Hosted Exchange solutions like the one offered by Colden Company include Microsoft Outlook licensing? As Microsoft releases new versions, your software licenses upgrade along with it without having to repurchase.  In addition, in a cloud model, software is often delivered as a service, meaning if you have ten users in January you pay for ten users.  If you have five users in February, you pay for five users. In a traditional model, you would buy ten licenses in January and then have five unproductive copies around in February that you paid for but are now not being used.  The Software-as-a-Service (SaaS) model can generate savings particularly if your business has fluctuations in staffing levels.  Isn’t that right, accounting and construction firms? Why put money into licenses that you are using?  Put your money where it counts!

Contact Colden Company today at (888) 600-4560 or at, or visit us on Facebook or Twitter and see how we can help your business put your money where it counts!

Your Voice in the Cloud

Posted on: January 30th, 2013 by jiml | No Comments

There has been much talk about the migration to the cloud and how cloud technology will reshape the technology sector.  In fact, our very own blog posting last month spoke to the benefits of the cloud.  Like anything else, no one solution is a perfect fit for every business and certainly the cloud is not a ubiquitous solution to all businesses’ IT issues.  The cloud has a place.

The real question is “what is that place for your business?” In our past postings we spoke to the advantages of email in the cloud.  Colden Company offers several options ranging from Google Apps to Hosted Exchange to Office 365.  Email is a natural fit and a good place for the cloud to benefit most businesses. We have also spoken about Line of Business (LoB) applications and file data and considerations for both of those when contemplating the cloud.

The cloud can also have a place in your business for areas like hosted phone service.  In today’s business climate, having a reliable and broadly functional phone system is a real advantage. Missed calls mean missed opportunities.  There is so much functionality available from hunt groups, to cell phone integration, to voice and fax messages in your email inbox that businesses can and should be taking advantage of.  Integration with instant messaging (IM) tools like Microsoft Lync can really improve internal communication as well as communication with partners and vendors. Hosted PBX should be considered as a place where the cloud can benefit your business, not just because of the feature rich options, but also because often times the solution leads to a reduction in monthly recurring costs and a dramatic reduction in capital costs for the business.

Are you happy with the functionality of your phone system?  Is it integrated with your IT systems the way you would like?  Do you have your remote offices linked into your phone system seamlessly? Are you paying too much per month for phone service? These are considerations your business should be thinking about.

As we like to say at Colden Company “If your business is running the same way it was a few years ago, you are not staying the same, you are falling behind.”   Contact us today to find the right place for the cloud in your business.  We can be reached at (888) 600-4560 (which is in the cloud), at (which is in the cloud), or on Facebook and Twitter (@coldenco) (all cloud!).

(BTW, like us on Facebook or follow us on Twitter for more informative posts!)

Keeping Windows XP is Costing You Money

Posted on: May 31st, 2012 by jiml | No Comments

It’s no secret to businesses using Microsoft’s venerable Windows XP that Microsoft will be terminating extended support for the operating system on April 8, 2014. Termination of extended support means that there will be no monthly patches for security problems, bugs, etc. In short, as of April 8, 2014, the Windows XP you’re running will be the Windows XP you’re running forever – unchanging and no longer protected.

An IDC study (commissioned by Microsoft) suggests that organizations can save money by moving from Windows XP to Windows 7. The study, “Mitigating Risk: Why Sticking with Windows XP is a Bad Idea,” is available for download on Microsoft’s website. The study discusses the benefits associated with a move from Windows XP to Windows 7 and presents a case for the many reasons why remaining with Windows XP is no longer a good business decision. The study takes into consideration both IT operational costs and selected end-user operational costs, such as time lost to malware, time taken to reimage/repair a PC, reboot waits, downtime, and time waiting for help desk support. The paper then aggregates the costs associated (ongoing support and maintenance, IT staff or professional services costs, etc.) and calculates the return-on-investment (ROI) associated with the deployment of Windows 7 to replace aging Windows XP PCs.

IDC estimates that the annual cost per PC per year for Windows XP is $870, while a comparable Windows 7 PC costs only $168 per PC per year. That is a potential savings of $701 per PC per year for IT and end-user labor costs. Most importantly, the study estimates that over a three-year period, organizations that move from Windows XP to Windows 7 will have a 137 percent ROI. It’s true that there will be capital expenditures (capex) and operational expenditures (opex) during the upgrade process, which IDC acknowledges as “Challenge: It takes money to save money” in the report (p. 11). However, IDC also acknowledges “Opportunity: Cost savings are forever” as well (p.11). The report optimistically states that “once an upgrade is completed, and the operational costs are lowered, those lower operational cost benefits continue to accrue into the future with no further direct capex investment.”

Windows XP is already two generations behind Microsoft’s current workstation operating system technology. With the release of Windows 8 later this year, Windows XP will be a decade old and three generations behind current technology. Many businesses are running the aging operating system on aging (or already well-aged) hardware that performs substantially below the level of current hardware or is prone to failure. It’s time to improve your business’ technology and user productivity through an investment in more modern technology. IDC sums up the report nicely by stating “Organizations that continue to retain a Windows XP environment not only are leaving themselves exposed to security risks and support challenges but also are wasting budget dollars that would be better used in modernizing their IT investments.”

Don’t waste another dime; upgrade your aging hardware to more-capable systems and your aging operating system to Windows 7 and protect your business. For assistance with this or any other IT-related problem, please contact us at (888) 600-4560, email us at or see us on Facebook or Twitter.

Managing IT in an Unpredictable Economy

Posted on: September 29th, 2011 by jiml | No Comments

In an uncertain economy, many businesses are reluctant to make investments in their technology infrastructure.  This is an understandable reaction to today’s business environment, although statistically many businesses do have the cash flow. Our caution would be to keep in mind that if you are running your business the same way you were a few years ago, you are not standing still, you are falling behind.  Rapid enhancements to technology ensure this. New competition and even your existing competition may be investing in technologies that are providing competitive advantages.  It is very possible that this is the time to invest in technologies that can help your business retain its edge.

When we talk about investing in technology, we are not talking about investing for the sake of investing.  We are talking about investing in items that bring a return on that investment e.g. new tools that can help close more sales. Take the time to evaluate your business and determine what the impediments to success are. Use this top-down approach to then indentify the systems and technology infrastructure that support those systems.  Perhaps an improved CRM system would help your business capture more business opportunities. Perhaps look to find a lower cost ERP system that may have equal functionality and better long-term growth potential. After selecting the system, the technology can be reviewed.  This step requires the cooperation of both your Chief Operating Officer and your Chief Technology Officer. Evaluate cloud based solutions, virtual computing solution, or Software as a Service (SaaS) solutions to see if any of these provide a better long-term price point or added value for your business. Always bear in mind that the technology is secondary to the business function it supports, but the technology can indeed add or subtract to the overall productivity significantly.

Technology can also be used to help reduce costs, not just increase revenue as with the previous examples.  Virtual technology is a great example of this.  Why operate two or three different physical servers when you can combine the functions of these three into one physical box running separate virtual computers?  The hardware costs are less, the energy costs are less and the ongoing maintenance costs are less.  Investing in this type of upgrade can result in reduction in long-term costs for a business.

As a final thought, when considering your budget for 2012, keep in mind that older hardware will fail more often. That is a mechanical fact.  At Colden Company Inc., we always remind customers that it is not “if” a hard drive will fail, it is “when”.  They are just mechanical devices that will eventually stop working, just like a car.  We understand that there are upfront costs involved in making your IT infrastructure more stable and efficient, but there are also increased costs with maintaining an aging infrastructure both in terms of equipment repair and lost productivity.  As your organization begins building the 2012 budget, look to invest in the types of technologies that will help reduce long-term costs or increase long-term revenues.  These actions will help keep your business competitive in an uncertain economy. Are you busy preparing for the future or in “maintain” mode?  Here are two thoughts to leave you with:  1) Failure to plan is planning to fail. 2) Remember, if you are running your business the same way it was a few years ago, you are falling behind your competition.

Virtualization Reduces Costs

Posted on: December 29th, 2010 by billp | No Comments

If you think you have already heard how virtualization can save you money, you need to watch this. Let Colden Company and Dell help you find out how virtualization can improve the bottom-line for your business. Find out more by contacting us at 518-885-2857, toll-free at 888-600-4560, via email at, or on Twitter.

Options for Business in Uncertain Economic Times

Posted on: November 1st, 2010 by jiml | No Comments

As we prepare our budgets for 2011 and evaluate the business needs, there are some extenuating circumstances that should be considered.  The Small Business Jobs Act of 2010 allows for greater write-off of capital expenses, which means less tax for your business. Please see the following links to get complete understanding of the ramifications of this legislation.

Unfortunately, computers and networks do not care about the economy.  They age and fail regardless of the economic climate surrounding them.  There are options that should be considered so that your business is not left with failing infrastructure during difficult times. 

  • Leasing is often a forgotten option.  Equipment and certain services can be leased over time eliminated the upfront cash expenditure. 
  • Cloud-based services such as Software as a Service or Backup as a Service also can help reduce the upfront costs by eliminating the hardware expenditures and using the cloud for that purpose.
  • Virtualization can also reduce on-going maintenance costs by reducing hardware and better utilizing the existing hardware. For example, in our own office we have reduced the number of physical servers by 50% by virtualizing which has reduced our hardware maintenance costs.

In uncertain economic times it can be difficult to justify upgrading your technology infrastructure, but it can be even more costly when equipment fails when your business needs it most. There are responsible options for organizations who cannot afford to have that happen.